🔧 Work Orders
Full lifecycle from creation to completion. Mobile-first via QR codes on every asset. Failed checklist items auto-generate Smart Alerts to the right person.
Now Available
A CMMS that knows your warehouse is also regulated.
Work orders, PM schedules, asset registry, contractor management — everything you expect from a modern CMMS. Plus the quality, environmental, and compliance modules a distribution center actually needs, integrated from day one.
The demo is a self-resetting sandbox loaded with realistic 3PL data — work orders to complete, PMs to acknowledge, assets to inspect.
Everything a maintenance manager expects from a modern CMMS
And nothing a distribution operation has to bolt on separately.
🔁 PM Schedules
Configurable preventive maintenance with checklist support. Recurring schedules, calendar or runtime-based triggers, automatic WO generation.
📋 Asset Registry
Equipment hierarchy with QR codes, service history, manuals, parts lists, and warranty tracking. Every asset has a complete record.
📦 Parts Inventory
Stock levels, reorder points, vendor links, and consumption tracking against specific work orders.
🔗 Outside Contractors
Pest control, HVAC, fire safety, refrigeration — contractors scan a QR code, complete inspections from their phone, no account needed. Their work flows directly into your CMMS.
📱 Mobile-First
Technicians complete work orders from their phone in the aisle — no laptop, no paperwork, no "I'll log it later." Photos and signatures captured at the point of work.
Plus the things that matter in a regulated warehouse
Every CMMS handles work orders. QMS Pro CMMS also handles the regulatory reality of running a distribution center.
🌡️ Environmental Monitoring — included
Continuous temperature and humidity tracking across freezers, coolers, dock zones, and storage areas. Mean kinetic temperature calculated per USP <1118>. Excursion events tied to the specific assets that caused them.
Maintenance and environmental performance aren't separate problems — they're the same problem. A failing compressor shows up as both a work order and a temperature excursion. We treat them as connected.
⚠️ Quality & Deviation Management — included
When a failed PM checklist signals a quality issue, it auto-generates a non-conformance. Full workflow with 5-Why root cause analysis, CAPA tracking, and effectiveness verification. Audit-ready records, not afterthoughts.
A standalone CMMS makes you re-enter quality issues into a separate system. We don't.
🎓 Technician Compliance — included
Track which technicians are qualified to perform which tasks. Annual recertification reminders. SOP acknowledgments for sensitive procedures. Required training shows up before a tech is assigned a work order they aren't certified for.
Most CMMS tools assume your maintenance staff is trained on everything. Reality is more nuanced.
📄 Documentation & Procedures — included
Maintenance manuals, SOPs, lockout/tagout procedures, and safety documentation — version-controlled, approved, and linked to the assets they apply to. The current version is always one tap away from the work order.
Outdated procedures cause more failures than missing parts. We've seen it.
The honest pitch: If you're shopping for a CMMS for a distribution operation, you're going to need most of this anyway — separately, eventually. QMS Pro CMMS gives it to you on day one, integrated, for the price of a CMMS.
See it in motion
A look at the major workflows. The live demo lets you click through them all.
Work Orders Full lifecycle: open, assigned, in-progress, on-hold, completed
Operations Dashboard Open WOs, PMs due, asset health, and trends at a glance
Environmental Monitoring Asset performance data tied to environmental conditions
Smart Alerts Failed PM checklists auto-route to the maintenance manager
Technician Compliance Track who is qualified to perform what, with annual rollover
Maintenance Procedures Versioned manuals, SOPs, and checklists — always current
Why "CMMS for distribution" matters
Generic CMMS tools — UpKeep, MaintainX, Fiix, Limble — are built for any industry with equipment. They're solid products, and for a generic facility, they'll do the job.
Distribution operations have specific realities that generic CMMS tools weren't designed for:
- Outside contractors do the regulated work. Pest control, HVAC, refrigeration, fire safety — their inspections need to flow into the same system as internal work orders, with the same audit trail.
- Equipment failures cause regulatory exposure. A failing cooler isn't just a maintenance problem; it's an FSMA compliance issue. You need both stories in one place.
- Environmental monitoring and maintenance are connected. The compressor work order and the temperature excursion are the same event told two ways.
- Workforce includes seasonal hires and contractors. Training and certification have to handle people who aren't in your software user table.
QMS Pro CMMS is the same product we built for quality directors at distribution centers — except the maintenance manager gets to use it as a CMMS, and gets the quality and compliance features as a bonus.
What this costs vs. what you'd pay separately
Most distribution operations eventually need: a CMMS, a document management system, a sensor monitoring platform, a training tracker, and some way to handle contractor work and deviations. Buy them separately and you'll spend $40-80K/year on tooling alone, plus the integration work to make them talk to each other (which usually doesn't happen).
QMS Pro CMMS is priced as a CMMS. The QMS modules are included.
Pricing is tailored to your operation's size and complexity. Get a quote.
Try the live demo.
No signup. No sales call. Just the actual product, loaded with realistic fictional data — including a fleet of assets, active PMs, open work orders, and a running maintenance backlog.
Open the CMMS demo →Quality leader at your company should see this too The same product also functions as a complete QMS — same demo, different lens.
See the QMS view